Position Description Template -for the AI era

Designed specifically for thought leadership, consulting and expert led practices; coaches, speakers, facilitators and authors.

A current position description for coaching, consulting, facilitation and other thought leadership practices, built for the AI-integrated version of the role.

AI is absorbing the task-heavy, execution-heavy layer of the practice manager role. If your position description still reflects what this role looked like two or three years ago, you're either hiring the wrong person or under-utilising the right one.

This template is built specifically for thought leadership practices in 2026. It covers the full scope of the role as it now exists, with business development and client relationships at the centre, and AI systems oversight woven throughout.

The 2026 Practice Manager & Business Manager Position Description Template

Who it's built for

Coaches, consultants, facilitators, speakers, authors, health practitioners, financial advisers and business psychologists, anyone running a thought leadership practice where the BM/PM role is shifting because of AI.

Two situations this template is built to handle:

Hiring new. You want a current, sector-specific PD instead of a generic template or a patched-together old job ad.

Reviewing existing. You already have a BM/PM and the role description is overdue for a refresh now that AI is absorbing the execution layer.

What's inside

  • Position description template (Google Docs) with all role activity domains, pre-populated and ordered by priority

  • Present state and future state columns built into every activity table, with three options per cell: PM delivers, PM oversees the AI process, or AI process to be designed - see sample here.

  • Part A, the working template document you complete

  • Part B, a builder guide with reflection questions and AI prompts for every section, so the content comes out in your own voice, and no generic filler

  • A role review framework, for practices that already have a BM/PM and need to revisit the role rather than start from scratch

  • A pay rates guide for the Australian and New Zealand market, included as a bonus

Not sure if you even need a practice manager, executive assistant or Virtual assistant?

(join the club!)

These blogs may help you…

Ready?

option 1 - just the template

Position Description Template and framework, plus Pay rates guide as a bonus.

$245AUD plus GST

Get the Position Description Template

option 2 - advertising bundle

Want help getting role advertised in-front of the right talented group of systems geniuses?

When you’ve finished your position description, we will send out your job advertisement to our pre-vetted candidate list looking for roles exactly like this, and to our LinkedIn audience too.

We will even collate all submissions with pre qualifying questions to reduce your mental load. Choose this option if you’d like everything from the PD template option PLUS our support with advertising.

$645AUD plus GST

Get the PD Template + Advertising

Want more than a template? Let’s book a time to chat

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